SaaS Bill Creep Calculator
SaaS prices rise 8-20% per year, unused licenses accumulate, and shadow IT adds 30% more. Calculate your real SaaS spend and find where to cut.
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SaaS Bill Creep by Category
| SaaS Category | Common Tools | Avg Annual Increase | Unused License Rate |
|---|---|---|---|
| CRM / Sales | Salesforce, HubSpot, Pipedrive | +9% | 38% |
| Project Management | Jira, Monday, Asana, Notion | +12% | 52% |
| Communication | Slack, Zoom, Teams | +8% | 29% |
| Marketing Automation | Marketo, Pardot, Klaviyo | +15% | 45% |
| Developer Tools | GitHub, Datadog, PagerDuty | +11% | 22% |
| HR & Finance | Workday, BambooHR, Expensify | +7% | 35% |
| Security & Compliance | 1Password, Vanta, Lacework | +18% | 18% |
Sources: Okta Businesses at Work 2024, Productiv SaaS Management Index 2024, Cleanshelf SaaS Spend Report. Data represents averages across SMB and mid-market companies.
SaaS Cost Creep - Frequently Asked Questions
How much SaaS do companies typically spend?
According to Okta's 2024 Businesses at Work report, the average company uses 93 SaaS applications. SMBs (100-499 employees) spend an average $1,040 per employee per year on SaaS. Enterprise companies (1,000+ employees) spend $4,200-$6,800 per employee annually. Total SaaS market spend reached $197 billion globally in 2023.
How much SaaS spend is wasted on unused tools?
Productiv's 2024 SaaS Management Index found that 43% of SaaS licenses are unused or underused. Cleanshelf's research shows the average company wastes $17,000 per year per 100 employees on unused SaaS. Shadow IT - tools purchased without IT oversight - adds an additional 30-40% to total SaaS spend that goes untracked.
What causes SaaS bill creep for businesses?
SaaS bill creep comes from: annual price increases built into contracts (typically 3-10%), seat count growth that outpaces headcount reduction (churned employees stay licensed), tier upgrades when one power user needs a feature, platform expansion where one tool vendor upsells additional modules, and currency exchange movements for international teams paying in USD.
How do I audit and reduce SaaS bill creep?
To audit SaaS bill creep: (1) Pull a complete list from your finance/AP team of all recurring SaaS charges, (2) Cross-reference with login activity reports from your SSO provider (Okta, Azure AD), (3) Flag any tool with under 30% monthly active usage - high candidate for cancellation or tier downgrade, (4) Consolidate overlapping tools (e.g., multiple project management tools), (5) Centralise procurement so renewals get reviewed before auto-renewing.